Executive Assistant & Operational Partner

The Role

We’re looking for a sharp, logically-driven Executive Assistant & Operational Partner to take full ownership of the CEO’s operational day-to-day. This is a high-impact position for a "Force Multiplier"—someone who can serve as a bridge between the CEO’s vision and the administrative execution required to achieve it.

If you thrive in early-stage environments where you can move from high-level scheduling strategy to granular project tracking—and you enjoy the challenge of creating structure for a deep-thinking—this is the role for you.

What You’ll Do

• High-Level Inbox & Slack Triage: Act as the primary gatekeeper for communications; you will not only filter noise but also route issues to the correct stakeholders and draft responses on the CEO's behalf.

• Strategic Calendar Guarding: Manage a complex, multi-time zone calendar with a focus on protecting "deep work" blocks and ensuring every meeting has a clear agenda and ROI.

• End-to-End Travel & Logistics: Handle all travel arrangements (flights, accommodation) with a focus on zero-friction execution.

• Admin & Compliance Ownership: Manage the collection of paperwork, signatures, and board-level documentation with 100% accuracy.

• Meeting Preparation & Synthesis: Ensure the CEO is briefed before high-stakes meetings and synthesize post-meeting notes into clear, actionable trackers in Notion.

• Stakeholder Routing: Serve as a polite but firm filter for internal and external requests, resolving what you can so the CEO only sees what is essential.

• Information Synthesis: Use Notion and Google Workspace to build trackers and summarize complex project statuses into concise, logical briefings.

Who You Are

• Ownership Mindset: You take ownership of outcomes, not just outputs; you find the "missing piece" before the CEO has to ask for it.

• Analytical & Logical: You think like an engineer; you value "high signal-to-noise" communication and data-driven reasoning.

• Scrappy & Proactive: You don’t wait for a roadmap; you identify chaos and build the process to fix it

• Ambiguity Appetite: The ability to make high-quality decisions without constant input from the CEO.

• Multicultural Awareness: Comfort working in a remote, global environment with diverse communication styles.

Master of Tools: Expert in Google Workspace (Calendar, Drive, Sheets) and Notion.

Why Join ScholarshipOwl?

• Mission-Driven Work – Build technology that helps students unlock education opportunities.

• Fully Remote – Work from anywhere while collaborating with a global team.

• High Impact & Ownership – You aren't just a task-taker; you are the driver of the CEO's operational efficiency.

• Unlimited PTO – We value results over hours worked and trust you to manage your time.

• Home Office Budget – $200/month to invest in your ideal remote workspace.

• Continuous Learning Culture – We support curiosity, experimentation, and growth into more strategic roles.

  Apply now and help us define the future of our operations.